University of Floridaorange barCollege of Agriculture and Life Sciences

Van Information and Scheduling

CALS provides vans for class-related and academic activities. The van usage is restricted to the use of faculty and staff within the College of Agricultural and Life Sciences. All reservations are at the discretion of the administration within the College of Agricultural and Life Sciences and may be denied without explanation. CALS vans are not reserved for hauling materials, equipment and/or other goods. Furthermore, they are not available for long-term parking at airports or other travel functions.

In order to request the use of a 15-passenger van, please complete the online request form below.

Van Policies/Procedures and Usage Contract

CALS courses and other academic programs are given highest priority over all other requestors. Vans requested for purposes other than academic programs will be accepted on a case by case, first come first serve basis. Vans not reserved for academic programs will not be guaranteed until two weeks prior to the date of departure. Vans may be requested on a semesterly basis only. Cancellations should be made as soon as possible.

A CALS faculty/staff member must travel in each of the vans at all times. It is required to be certified by UF Environmental Health and Safety in order to drive the vans.

Keys must be returned immediately to the office of Academic Programs, McCarty Hall D, Room 2002 upon returning or the following morning if returning after 5 PM.

Failure to do any of the following may result in a minimum fee of $50 plus any cost associated with refueling, cleaning, and/or repairs necessary:

  • Your department will be responsible for refueling the vans.
  • The vans should be cleaned and all materials and/or trash removed from the vans.
  • Vans should be properly secured at all times.
  • Make sure that all the windows and doors are closed and locked during use and when returning.
  • Turn off all interior/exterior lights.
  • Report and damages to the interior or exterior of the vehicles. It is recommended that a quick inspection of the van be done before departure.
  • Complete the van mileage log before and after traveling.
  • Notify the Student Services secretary of any accidents or damages to the vehicles.

Online Van Request Form

Requestor's Name:
Requestor Position:
If other:
Department
Phone #
Cell Phone # of the van driver
Email Address
Number of 15 passenger vans needed
Date of Pickup
Date of Departure
Date of Return
Purpose (including destination)
Course Number
Primary Driver Name
Certified by UF EH&S to drive 15 passenger van Yes No
Additional Driver*
Certified by UF EH&S to drive 15 passenger van Yes No
Additional Driver*
Certified by UF EH&S to drive 15 passenger van Yes No

By submitting this request, I certify that I have read the above information and agree to the contract rules and policies.

*A replacement driver is needed for trips longer than 8 continuous hours.

Top